World Vision
Job Description:
Purpose of the position:
Manage and provide technical support to the implementation of WV DRC strategic and transactional/technical human resources activities, and ensure provision of effective, efficient and quality services through proper planning, organizing and overseeing of the day-to-day work of the P&C function, ensuring it is aligned and integrated in a ‘best fit’, with the primary purpose of promoting the Organizational and staff well-being aspirations, towards effective delivery of WV DRC Strategic objectives.
Major Responsibilities:
1. Strategic “Human Resource Management” / RECRUITMENT
– Responsible for the entire Recruitment processes
for both National & International staff (advertisement to job offer)
– Proactively identify and develop effective and innovative sourcing strategies (e.g networking contacts, systems, queries, religious institutions, social networking sites to build a deep, diverse and reliable sourcing pool for WV DRC Gender & inclusion staffing needs.
– Conduct effective screening, interviewing and assessments for the best candidates for each position match.
– Prepare regular recruitment tracking reports.
– In consultation and coordination with P&C Director, support HR strategy in line with World Vision DRC’s Learning Development and Growth objectives, maintain, and support implementation of adequate staffing plan at zonal level and quality P&C services.
– Confer with management and supervisors to implement a workforce planning system by identifying future staffing needs, including key competencies to support projects/programs objective delivery
2. MLC & Talent Management Transformation
– Ensure all Zonal staff have gone through Orientation/ Induction Toolkit and Welcome to World Vision
– Zonal Leadership is familiar with WVI Talent Beliefs and TM Toolkit
– Leadership & staff Core Capabilities are well understood and staff are able to demonstrate it in their daily work and behavior
– Ensure local Talents are identified and included in the National Talent Pool
– Responsible for Talent cards and Succession Plan updates for the Zone
3. JOB Evaluation – Comps & Benefits
– Ensure monthly variables are sent on time to NO for the payroll
– Provide support and guidance in the formulation of job descriptions
– Evaluate all new and / or existing positions through JEM Haygroup
– Works with NO P&C and finance to ensure End of Service benefits are calculated and paid as per labor law.
4.Employee Relations & Legal
– Advise managers on the interpretation/application of HR policies and procedures to ensure compliance with agency, donor, and local legal requirements.
– Conduct Investigations as per request and provide Employee Relation advices as well as Legal Cases Management when appropriate
– Monitor employee retention and turnover through analysis of data and exit interviews.
5. Budget and Payroll Administration
-Coordinate payroll administration and ensure annual budget projections are done for all programs and projects (salaries and benefits, pension severance) for all zonal staff including IAs
6.Staff well-Being
– Training all zonal staff on Stress Management, Wellbeing education, Critical Incident
– Oversee the implementation of the Staff Medical coverage CALIBRE.
– Manage employee well-being programs and ensure 1 to 2 staff care activity is taking place at Zonal Office level yearly.
– Develop a Staff Care Plan for the Zone and update yearly
– Provide reports on the implementation of zonal staff care plans
– Provide technical support on staff welfare (Our Health)
7. Performance Management
– Coordinate and engage in the design and management/monitoring of WV DRC Performance Management Process, Talent Management & Development and Succession Planning process,
– Ensure all Zonal staff are
– Ensure (IDP) Individual Development Plans and/or (PIP) Performance Improvement Plans are in place towards the advancement of relevant staff in the different categories.
– Coordinate performance appraisal statistics Bell curve for the Zone and share outcome with Zonal Leadership on
– Facilitate P4P Trainings at National and Zonal level on a regular basis as per need
8. Employee engagement
– Coordinate Employee Engagement through facilitation of Our Voice survey activities
– Generate reports from system – share with staff and prepare Zonal Voice Organizational Plan with regular inputs in the System.
– Proper reporting on key achievements of the OV Organizational Plan
9. HRIS
– Work as Zonal Super user for Workday, maintaining the system and ensuring accuracy of all data in the systems
– Provide technical support to line managers in using P&C systems (Workday, JEM, MLC & TMT etc.) and interpretation of data for decision making;
– Support and Train Zonal P&C team and staff in using and maintaining systems, data with confidentiality and troubleshoot whenever necessary to get adequate support from National Super Users or Workday_Operations.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
- Minimum Qualification required: Bachelor Degree in Human Resources Management, Business administration, Law
- Experience: 4 years industry experience
- Preferred: Master degree in Human Resources and 5 years of experience. Working experience in Humanitarian sector
- Technical Skills & Abilities:
- Computer skills.
- Ability to work under stress and maintain high level of confidentiality
- Demonstrated ability in supervision
- Experience in policy initiation and formulation.
- Working knowledge of employee relations and labor laws.
- Good planning and organizational skills
- Ability to maintain effective working relationships with all levels of staff and other stakeholders
- Good level in writing and speaking English
- Perform other duties as required.
Working Environment / Conditions:
- Work environment: Office-based with some travels to the field
- Travel: 10% Domestic/international travel is required.
- On call: 20%