IPAS
Subawards and partnerships Advisor
Locations : DRC, Kinshasa
Time left to apply : Date de fin : 15 décembre 2024
The Subaward and Partnership Advisor is responsible for assisting the National Program Manager in managing all Ipas sub-recipients, from selection process to subgrant closeout and sharing lessons learned.
Organizational Leadership and Strategy:
- Serve as a focal person, the channel of communication and accountability between sub-recipients and the Ipas DRC office.
- Ensure that the objectives defined and implemented are aligned with Ipas DRC’s strategic goals and the overall mission of Ipas.
- Ensure compliance with Ipas policies, procedures, and values by all sub-recipients,
- Collaborate with other Ipas nodes on updating SOPs, procurement, and sub-grant management policies.
- Advise the leadership on the suitability of pursuing a partnership and the programmatic and operational actions.
Financial and Risk Management:
- Conduct the risk assessment for each partner in collaboration with the other units,
- Develop a personalized mitigation and support plan for each partner,
- Conduct regular evaluations and notify management of any delays in implementing recommendations.
- Ensure designated firms conduct annual and project audits and that reports are available.
Program, technical, or functional content of the job
- Reports to the Program Manager concerning workflow, timelines, reports, and policies.
- Organize the selection, and contracting process of sub-recipients in collaboration with other unit leads (Health System, Community engagement, policy advocacy, Development, Finance, Administration, Logistics)
- Develop and implement a customized sub-recipient strengthening plan for each partner at all phases of project implementation.
- Ensure harmonization of procedures and policies between the sub-recipient, Ipas, and donor expectations.
- Ensure compliance with Ipas policies, procedures, and values in terms of projects management, collaboration, and security in the workplace (safeguarding)
- Analyze the sub-recipient proposals and provide feedback to ensure that the objectives are aligned with the Ipas strategic goals and Ipas country program priorities.
- Monitor the project implementation by sub-recipients to ensure proper alignment with objectives, good use of resources, and propose adjustments.
- Analyze activity reports, provide feedback in collaboration with unit leads, and follow up on implementing recommendations.
- Strengthen the operational capacity of the organization’s implementation partners.
- Records all information from the implementation in the Ipas database.
- Document success stories and inform future internal country program proposals.
- Create a learning and sharing space from projects implemented by partners internally and externally.
Resource mobilization: responsibilities for promoting, and growing Ipas work through fund raising, project design, proposal preparation, liaison with donors, etc.
- Identify partnership opportunities for the consortium, co-funding, collaboration, and technical support.
- Contribute to the development of project proposals and donor reporting.
- Support local partners, youth, and women-led movements to improve their fundraising strategies and contribute to developing proposals to submit to other donors.
Communications & representation: note internal collaboration responsibilities, and external representation, note level of representation, with vendors, consultants, partners, government officials, donors, professional conferences.
Position Requirements
- Bachelor’s or master’s degree in social sciences and project management,
- At least five years of proven experience in project management, monitoring and supporting local partners, developing implementation tools, analyzing partner reports, and writing donor reports.
- Familiar with subcontracting procedures, monitoring, programmatic and operational support of sub-recipients.
- Proven experience in monitoring sub-recipient performance and documenting success.
- Familiar with sub-recipient compliance monitoring and strengthening plan development.
- A commitment to sexual and reproductive health and rights, including access to safe abortion and comprehensive contraception.
- Professional level proficiency in French and English (speaking, reading, and writing)
- Proven ability to lead and motivate teams and create a positive work environment, including through supportive supervision, strong communication, nonhierarchical leadership approaches, and modeling the Ipas core values.
- Demonstrated capacity and commitment to good stewardship of funds, including strong skills in work planning, budgeting, financial monitoring, and data-driven problem solving.
- Proven ability to build positive working relationships with diverse internal teams and external partners
Functional skills
- Ability to coordinate and support teams.
Education
- Bachelor’s or master’s degree in social sciences and project management,
Experience
- At least five years of professional experience in the similar position
- Must be proficient in understanding payment processing procedures and potential delays that may impact processing times.
- Experience in project planning and management
Preferred Qualifications
- Proven skill and knowledge of Microsoft Office, specifically advanced excel.
- Professional level proficiency in French and English (speaking, reading, and writing)
Working environment:
- Ability to travel up to 20% domestically (with occasional regional or global trips if applicable)
Ipas s’est fermement engagée à offrir un environnement de travail exempt de toute forme de harcèlement, de discrimination et d’iniquité. Nous recrutons, employons, formons, promouvons et rémunérons notre personnel sans égard à l’origine ethnique, l’âge, le sexe, la religion, l’origine nationale, la couleur, la religion, l’ascendance, la nationalité, caste, origine ethnique, identité régionale, identité tribale, l’état matrimonial, au statut d’ancien combattant, au service militaire, au handicap, à l’information génétique, l’identité de genre, l’expression de genre, au statut de transgenre, à l’orientation sexuelle ou toute autre caractéristique personnelle protégée par la loi ou définie par la politique d’Ipas. Ipas reconnaît que ces caractéristiques personnelles peuvent différer selon les contextes.
