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Tâches à exécuter :
Finance Assistant
Manage petty cash, process travel
expenses and distribution of cash advances;
1.
Review
vouchers and payment requests, including proper back-up documentation to ensure
compliance with procedures, rules and regulations;
2.
Prepare
payments for suppliers and staff, deposit/withdraw funds or make bank transfers
for operations;
3.
Maintain
all project accounting records up to date and in archival order for evaluation
purposes;
4.
Track
travel advances paid to staff and consultants for liquidation;
5.
Support
financial and accounting operations to complete day-to-day supply transactions;
6.
Maintain
office, finance, and purchase order files, databases and assist with recording
the purchasing of supplies.
7.
Work
in close collaboration with other colleagues for the smooth running of
operations requiring support
8.
Provide
administrative support to the team in various aspects.
9.
Prepare
bank statements, bank reconciliations and other periodic reports to ensure
manager validation,
10. Support financial and accounting
operations in order to complete transactions related to daily operations,
11. Ensure the accuracy of timesheets by
performing periodic checks,
Maintain
the financial records and databases and help record financial transactions
12. And provide all other financial
support t as needed.
Administration:
13. Attend to visitors and orient them
to the appropriate personnel concerned.
14. Ability to answer incoming calls
from clients and accurately provide necessary information in relation to the
products and services that KCR offers.
15. Provide administrative support in
the preparation of documents, the management of the necessary material and
meeting space and the drafting / checking of meeting minutes in collaboration
with the AMD.
16. Ability to conceive and draft formal
/ administrative correspondences.
17. Send out any administrative
correspondence only after the MD’s review and instructions.
18. Effectively manage the filing and
documentation of all payments and the follow-up of the tax declaration in
accordance with the legal and regulatory requirements of the DRC
19. Work in conjunction with to AMD to
manage and maintain the office bulletin board to track staff movements and
provide general communications to staff.
20. Provide supervision of office
maintenance to address maintenance gaps as needed.
2
21. Make follow-up calls to checl<
with clients, drivers, and suppliers.
22. Confirm receipt of any official
correspondence only on instructions.
23. Good communication skills and the ability
to give feedback after the execution of tasks
24. Perform any other duties assigned by
hierarchy.
Profil
recherché :
1.
At
least three (3) years of experience in finance and administrative and / or
operational management, preferably within an international organization.
2.
A
degree in administration, economics, finance, accounting or a similar
discipline will be prioritized.
3.
Ability
to adapt in a new environment and learn faster.
4.
Demonstrate
a good sense of initiative and make sound propositions that can be of added
value to the organization.
5.
Generally
good cultured in character.
6.
Fluency
in French and English both oral and written is required.
7.
Demonstrate
an acceptable quality of integrity, loyalty and commitment
8.
Exude
a good sense of time consciousness and the abil\ty to meet deadlines in record
time.
9.
Punctuality
is highly required at all times.
10.
Good leadership skills
11.
Strong
attention to detail and an ability to follow directions.
12.
Strong
sense of time consciousness and punctuality.
13.
Excellent organizational skills.
14.
Strong
oral and written communication skills are required.
15.
Discretion
and respect for confidentiality is required.
16.
Advanced
Knowledge of MS Office programs (Word, PowerPoint, and Excel) is required.
17.
Required
basic knowledge of the use of scanners, printers, photocopiers and binding of
documents
18. Ability to work in a multi-cultural environment.
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